Commercial

Financial Module

Cash receipt ( Incoming )
By cash receipts  , we can record incoming cash  from outside the company such as customers payments  or internal bodies such as proceeds of salesmen , Covenant settlements or transfers from banks … etc.

Cash receipt (Issued)
Payment of any obligations on a company such as suppliers, payment of expenses, salaries, bank transfer…etc.

Check ( issued )
The payment of any obligation on the company to any entity through the bank indicating the date of issue of the check, the date of maturity of the check and the bank issued by it and the person or company to be repaid

Check ( Incoming)
recording any debts from any person such as customers through bank checks explaining the date of collection of the check and client’s bank

Bank Notice
Proof of any deposits in the company’s bank accounts , such as deposit of customers or transfers from abroad, transfers from the treasury to the bank, financing of the bank account through the partners’ neighbors, bank returns, …etc.

Bank Debit Notice
Proof of any withdrawals made on the company’s bank account or transfers to pay a liability to the company, such as repayments of overseas suppliers in case of import, as well as the opening of the documentary credit or debits by the bank such as payment of bank expenses or interest, etc

Letter of guarantee
There are two types of letters of guarantee, letters of guarantee issued, and letters of guarantee contained, used in the case of tender entry or otherwise

Revenue Invoice
In the case of companies that provide certain services to their customers, such as transport companies or customs clearance companies, indicating the services, price of each service, and the various types of tax, such as sales tax, discount tax, addition…etc.

Expense Invoice
When requesting a specific service from some companies that provide services, such as transporting goods to the port, customs clearance service or tax services, a service invoice is recorded showing the price of each service separately and sales taxes

Statistical items
Where some accounts can be analyzed without analysis in the accounts tree, which leads to the large number of accounts and levels in the accounts tree , where it requires a great effort in the search and recording financial transactions, through using statistical items   you can analyze some accounts or expenses like  selling expenses ,car expenses you can record the costs of each Car like fuel – maintenance – spare parts ,fixes… etc.

Financial reports
Through this module we can extract many periodic reports (daily, monthly and annual) , financial statements such as  profit and loss, balance sheet, income statement, cash budget, cash flow statement

Designing reports
sometimes top management needs reports with a specific shape, by Report Designer,
you can create any financial report with any columns and aggregations.

Purchasing Module

 Purchasing cycle

• Purchase request ( PR )
  The requests submitted by the warehouses to the purchasing department through which the needs of each warehouse are determined to fill the shortage with the identification of the required items showing the quantities of each item, the procurement department sorts the orders and is submitted to the senior management for approval and take the necessary measures to implement them
  
• Gathering purchase requests
  purchasing department collect all requests from all warehouses in one request
  containing all items, and dividing this request to many POs .
  
• Quotations
  Record all the quotations provided by the suppliers, specifying the supplier and the items that can be supplied to the company, Delivery period, any taxes and expenses.
  
• Purchase Order (PO)
  The Purchasing Department will issue a purchase order for each supplier based on the selection of the best price and the best quality, with a time limit for the supply, to meet the needs of the Department of warehouses submitted purchase orders approved by the senior management
  
• Purchase Invoice
  The supplier sends the purchase invoice to the company at the prices agreed upon by the purchase order, stating how the payment is made, cash or forward, all deductions and taxes, such as sales tax or discount tax , After the invoice is registered, an accounting entry is generated automatically and the various account balances are changed.

Sales Module

 Sales cycle

• Quotations
  When customers request clarification of the prices of some items sold by the company, the company makes quotations to customers showing the prices of items and the period of supply and terms of payment and any deductions or taxes paid by the customer
  
• Sales Order ( SO )
  After approval of the prices submitted by sending a sale order to the company in the required goods according to the prices agreed through the offers submitted or through the sales price lists of the company
• Sales Invoice
  The sales department issues a sales invoice at the prices agreed upon in the sale order, stating all deductions and taxes, whether sales tax or deduction tax. The system generates an accounting entry and directly influences customer and other accounts
• Delivery Receipt
  The warehouse department will deliver the goods based on the sales order through the delivery of goods only
• Reservation goods
  The company makes a reservation of goods in the items in the sale order and does not exist in the stores, or the goods that are in the stores and the customer does not want to receive them at the moment, and thus ensures not to dispose of them

Export Cycle

After preparing the final product the export department starts to execute all procedures to export the final product starting with :-

1.       Performa invoice
2.       Booking
3.       Certification and documents
4.       Shipping declaration
5.       Packing list
6.       Final Shipping Deceleration
7.       Final invoice
8.       Shipping invoice
9.       Clearance invoice
10.       Claim